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How LK Shields turned software obsolescence into a launch pad for cloud transformation

MS Cloud Licensing & Microsoft Office 365 | Case Studies | Codec USA

Project at a glance

Challenge

When Microsoft announced that it was ending support for its Windows 7, LK Shields leaders were forced to seek out new software and solutions that could facilitate its business operations while meeting the organisation’s security and support needs.

Solution we designed

Codec helped LK Shields implement a new cloud-based document management solution as part of a broader upgrade to the cloud-based Office 365 suite of business solutions. Power BI was also implemented to enhance data security and support innovation.

Impact we delivered

  • The ability for office employees to work remotely off of multiple devices.
  • Enhanced security of sensitive law office data and network systems—even when using remote endpoints.
  • Flexible, multi-channel options for communicating with office clients and/or other employees of the firm.
  • A flexible, iterative suite of business solutions offering scalable services at a scalable cost.
Problem

Transitioning out of redundant infrastructure

As one of Ireland’s leading corporate and commercial law firms operating multiple locations in cities across the country, LK Shields relies on digital document management and other digital solutions to manage cases, communicate between offices, and perform a wide range of mission-critical tasks.

When Microsoft announced that it was ending support for its Windows 7, LK Shields leaders were forced to seek out new software and solutions that could facilitate its business operations while meeting the organisation’s security and support needs.

Facing an urgent need for transformation, the law firm was interested in cloud-based solutions that could be extended to all of its office locations to deliver better scalability, collaboration between business locations, data security, and cost-efficiencies regarding cloud subscription licences.

“When its core business solutions were slated to become redundant, LK Shields was eager to use this disruption of its IT infrastructure to identify new opportunities and efficiencies driven through innovation—and to build a seamless, agile working environment on par with the world’s top law firms.”

Jennifer Maher
Senior Account Manager, Codec
Solution

Centralised cloud connectivity for a dispersed workforce

To meet the organisation’s present business needs and its needs for the future, Codec helped LK Shields implement a new cloud-based document management solution as part of a broader upgrade to the company’s entire suite of office products.

The law firm transitioned to the cloud-based Office 365 suite, giving its employees access not only to integrated cloud management of documents, but also cloud-based email and related business products and capabilities offered within the Microsoft stacks, such as Microsoft teams. Power BI was implemented to enhance data security as well as the organisation’s ability to leverage data as part of innovative, intelligence-driven projects.

As experts in the Office 365 suite, Codec was also able to elevate the expertise and platform fluency of LK Shields’ staff, elevating the value of these new business solutions while improving the collaborative relationships between managed service providers and the company’s local IT team.

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Results

Business solutions built for the future

Although the loss of Windows 7 was initially met with concern among LK Shields employees who were comfortable with the familiar technology, the new capabilities and cloud-based infrastructure have played an integral role in modernising the law office’s operations.

Other highlights of this transformation include:

  • The ability for office employees to work remotely off of multiple devices.
  • Enhanced security of sensitive law office data and network systems—even when using remote endpoints.
  • Flexible, multi-channel options for communicating with office clients and/or other employees of the firm.
  • A flexible, iterative suite of business solutions offering scalable services at a scalable cost.

“We're much happier with the infrastructure we now have, which mirrors a UK London Golden Circle firm. Our successful partnership with Codec has allowed us to build a truly remote and agile working environment.”

Phillip O’Connor

Director of Finance & Administration, LK Shields

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MS Cloud Licensing & Microsoft Office 365 | Case Studies | Codec USA